Tidmarsh and Sulham Parish Council - Vacancy for a Clerk & RFO

Name of recruiting organisation

Tidmarsh and Sulham Parish Council

Employed role/Volunteer role

Employed role

Permanent role/Fixed term role

Permanent Role

Location:

Home based

Salary:

Hourly rate to be agreed based on experience and skills - SCP 13-17, (£11.97 - £12.95 per hour) reviewable annually.

Hours:

28 hours a month, working from home. Monthly meeting held on second Wednesday of the month.

Our council and the role:

Tidmarsh with Sulham Parish Council is seeking to appoint a Clerk and RFO from September 2022 or as soon as possible thereafter. The role is home based, for 28 hours a month to be worked flexibly as required.

Tidmarsh with Sulham Parish Council covers two small parishes with a combined population of about 500 people with an annual budget precept of £9,100. Its main asset is an open space incorporating a play area. The open space is owned by a trust and the Council is the sole corporate trustee.

The Council comprises of six Councillors (five for Tidmarsh, one for Sulham) who meet monthly on the second Wednesday of each month in Tidmarsh Village Hall.

The salary will be negotiated depending upon experience, ILCA or CiLCA qualification and transferable skills. It is expected to be in the range LC1, SCP 13-17, (£11.97 - £12.95 per hour) reviewable annually.

A parish council laptop will be provided. In addition, the Council pays £26 per month as an allowance to cover the expenses of working from home, to cover electricity, heating, lighting, telephone and internet. Mileage to meetings is not paid.

The right candidate will need to have the ability to deal with a range of issues, have excellent finance knowledge, strong interpersonal, communication and administration skills and be able to work independently on normal council business as well as with councillors to progress council projects. The successful candidate will play an integral role in serving the parishioners of Tidmarsh and Sulham, and will be responsible to the parish council as a corporate body.

Duties will include:

  • To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
  • To monitor and balance the Council's accounts and prepare records for audit purposes and VAT.
  • To ensure that the Council's obligations for Risk Assessment are properly met.
  • To prepare, in consultation with appropriate members, agendas for meetings of the Council and Committees. To attend such meetings and prepare minutes for approval.
  • To attend all meetings of the Council and all meetings of its committees and subcommittees.
  • To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of the Council.
  • To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.
  • To study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields and to produce reports for circulation and discussion by the Council.
  • To draw up both on his/her own initiative and as a result of suggestions by Councillors proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.
  • To supervise any other members of staff as their line manager in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of salaries, conditions of employment and work of other staff.
  • To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
  • To act as the representative of the Council as required.
  • To issue notices and prepare agendas and minutes for the Annual Parish Assembly: to attend the assemblies and to implement the decisions made at the assemblies that are agreed by the Council.
  • To prepare, in consultation with the Chairman, press releases about the activities of, or decisions of, the Council.
  • To attend training courses or seminars on the work and role of the Clerk as required by the Council.
  • To work towards the achievement of the Introduction to Local Council Administration (ILCA) qualification as a minimum requirement for effectiveness in the position of Clerk to the Council. The fee paid by the Council will need to be repaid if you leave the Council’s employment within 12 months of the date of qualifying. The fee must be repaid within one month leaving the employment.
  • To continue to acquire the necessary professional knowledge required for the efficient management of the affairs of the Council: Suggested is membership of your professional body The Society of Local Council Clerks.
  • In agreement with the Council, to attend the Conference of the National Association of Local Councils, Society of Local Council Clerks, and other relevant bodies, as a representative of the Council as required.

The ideal candidate will have/be:

Essential Knowledge and Skills

Desirable Knowledge and Skills

Qualifications and Experience

Administration experience with an organised approach, and good attention to detail.

Capable of managing your own workload in order to meet deadlines.

Minimum of GCSE English and Maths qualifications

Previous local government administration experience.

Previous Parish Clerk experience.  

Introduction to Local Council Administration qualification.

Certificate in Local Council Administration qualification.

Finance

Experience of budget setting, financial control and account keeping.

Experience of reporting PAYE, HMRC and VAT.

Experience in Local Council finances, being publicly accountable for financial matters.

Information Technology

Good working knowledge of Microsoft Office, and IT systems including emails and websites

Experience of working with computer accounting packages.

Knowledge

Previous experience of working within local government, charitable or voluntary sectors. (Through a paid and/or unpaid role.)

Ability to work impartially and effectively, on your own or as part of a team.

Working knowledge of local government procedures, roles, duties and responsibilities of Parish Councillors.

Experience of providing administrative support to charities including reporting to the Charity Commission.

Communication

Excellent oral and written communication skills.

Ability to communicate well with various sectors of the community with diplomacy.

Ability to build good relationships with Councillors (or those in a similar role).

Meetings

Practical experience of providing administrative support to meetings. 

Willingness to work flexibly as required, to include daytime and/or evening meetings (normally second Wednesday of each month).

Practical experience of writing agendas and minutes.

Practical experience of supporting meetings open to the public.

Other

Driving licence and access to vehicle.

What we offer you in return:

Tidmarsh with Sulham Parish Council offers flexible working from home with a monthly tax free allowance of £26. The Council will fund the Introduction to Local Council Administration qualification for the successful applicant, if they do not already hold it or the higher level CiLCA.

How to find out more details:

For an informal conversation please contact the present Clerk, Jennie Currie, by emailing clerk@tidmarshwithsulham.co.uk or telephone 01635 580 190.

Closing date:

Sunday 21st August 2022

How to apply:

If you are interested in applying for the post, please complete the application form available from the Clerk or our website www.tidmarshwithsulham.co.uk