Eton Town Council - Vacancy for a Town Clerk and Responsible Officer

Name of recruiting organisation

Eton Town Council

Employed role/Volunteer role

Employed

Permanent role/Fixed term role

Permanent

Location:

Office Based in Eton. Car park pass provided.

Salary:

£33,024 - £40,221 (SCP 24-32) pro rata, depending on experience

Hours:

26.5 hours per week (with additional time as required). Hours of work: Monday to Friday 5 hours per day with 1.5 hours per week paid for attending two evening meetings per month

Our council and the role:

Eton Town Council is seeking to appoint an innovative, forward thinking, and proactive Town Clerk & RFO to continue to drive the Council forwards. The Town Clerk & RFO will have responsibility for ensuring that the instructions of the Council are carried out and will work actively with elected members to develop services.

The Town Council has undertaken a number of projects and improvements locally and continues, as a part of its vision for the council, to drive an ambitious programme of growth, with aspirations to ensure the very best services and facilities are provided for its residents and visitors.

The Town Clerk & RFO will have a key role in delivering the aims and objectives of the Town Council. The post holder will be the Proper Officer of the Council, with all the responsibilities that go with that critical and prestigious role. 

Duties will include:

1. To undertake duties as the Council’s proper officer and responsible finance officer. 

2. To ensure compliance with legal, statutory, and other provisions governing or affecting the running of the Council are complied with. 

3. Preparation of agendas for meetings of the Council, committees, sub-committees of the council and the Annual Meeting. 

4. Attendance at meetings of the Council, committees, sub-committees of the council and the Annual Meeting or ensuring adequate cover for the meetings is provided. 

5. Preparation of minutes and reports of the Council, committees, sub-committees of the Council and the Annual Meeting. 

6. Execution of all Council and committee decisions. 

7. To monitor the implemented policies of the Council ensuring that they are achieving expected results and, where appropriate, suggest modification. 

8. To ensure that all matters relating to the functions of the Council are carried out. 

9. To advise and assist the Council in making effective, legal decisions. 

10. Compliance with all statutory requirements for the safe custody of all documents, deeds, records, and burial registers. 

11. Responsibility for the Council’s health and safety and equal opportunities policy and for updating the policies as required. 

12. Day to day management of the Council Offices. 

13. To ensure that all requirements of employment legislation are adhered to and to be responsible for all aspects of the management and employment of staff, including recruitment, dismissal and monitoring of performance, training and development by regular appraisal and otherwise. 

14. Preparation of the annual budget for submission to the Council and the annual accounts in accordance with financial regulations. 

15. Management of financial records including PAYE, VAT & online banking. 

16. Monitoring and control of budgets for appropriate committees and projects. 

17. Responsibility for all contracts and for ensuring that they comply with standing orders. 

18. Maintenance and management of all insurance policies in accordance with the register of the council’s property, functions, and activities, ensuring the council is adequately insured at all times. 

19. Actively promote and support all the activities and policies of the council. 

20. Management, monitoring and control of town council facilities, service agreements and any partnerships entered into by them. 

21. Ensuring that any licensing requirements relating to town council facilities are complied with at all times. 

22. Liaising and representing the Council with the public, other public bodies and organisations. 

23. Overseeing the communications, publications, and consultations of the Council. 

24. Ensuring effective relationships with the media and taking responsibility for issuing press reports in consultation with the Mayor. 

25. To be the Council’s lead officer for future projects and preparing the Council’s forward planning strategy. 

26. To attend training courses on the work and role of the clerk as required by the Council. 

27. To deal with any other matters as may reasonably be required by the Council. 

The ideal candidate will have/be:

Applicants must be able to demonstrate that they have relevant experience – a track record of people management and development, experience of managing budgets and financial issues, service achievement and innovation, commitment to public service, be motivated, community focused, and possess sound managerial, communication and organisational skills. 

It is preferable that Candidates will have a level of local government experience and knowledge, though this in itself will not automatically disqualify any outstanding candidate who applies.  A Certificate in Local Council Administration (CiLCA) qualification is required as a minimum, or a commitment to attain at the earliest possible time after appointment.

What we offer you in return:

Salary depending on experience. The Councillor is prepared to discuss the pay scale with the applicant. Car park pass provided. 

How to find out more details and apply:

The application pack is on the website – www.etontowncouncil.gov.uk.
To arrange an informal discussion email: clerk@etontowncouncil.gov.uk

Closing date:

N/A